In the world of business, time is money. Time is of the essence in almost everything. Once this is lost, there is nothing that you can do to get it back. That is why it’s best that one does everything to maximize o. This philosophy about time is the same when it comes to the workplace. As an employer you would want to be able to maximize every working minute of your employees to justify the amount of money you spend in paying for their services. One way to do just that is to implement a strict timekeeping policy for your workers.
Timekeeping is more than just an HR and payroll tool to determine how long a particular employee has worked for the week. This also records the behavior of your workers, tracks employee time, and providing much needed insight about the workforce. This helps one make decisions to increase productivity and reduce labor costs. That is why it is important for employers to come up with ways to book all hours that an employee worked, device ways to get accurate time entries, and improve overall timekeeping experience. But how can an employer implement a good timekeeping system in his company? Here are some of the things that you should keep in mind.
Timesheets are the basis of an employer’s payroll. Moreover, these sheets may contain pertinent details that can be used for estimation, tracking, management, and other possible uses. Given the importance that timesheets provide a company, it is important to put in place a very effective and efficient timekeeping system. Getting an automated system that capture an employee’s time and attendance, as well as their working hours help streamline the processes by performing automated calculations, data integration and make reports. With a good automated system, automated timesheets can be produced.
The automatic creation of timesheets doesn’t just save a company valuable time in the preparation of such documents. Better time tracking because of automated worksheets help lower a company’s costs in three ways. These are by:
- Providing for an efficient method of payroll processing.
- Helping make the costs visible, which in turn enables you to lower them, and
- Automating the billing and invoicing
Moreover, better time tracking helps in increasing the revenue of a company with the use of automated billing. This makes getting correct invoices easier, thus speeding up the payment, taking away the possibilities of ‘dropping’ bills.
Because of these cost-saving and revenue-increasing benefits of an automated timesheet, a company’s HR and payroll services are improved and come up with a knowledge base about the employees’ tasks. Some automated systems help one easily develop a training plan, track resource costs, and provides a means to project future expenses which helps a lot in budgeting tasks.
In shifting to such systems, the employee’s education plays a critical role in ensuring that your workers are aware of the changes with the new system to be implemented and how to use it. However, any industry expert or even legal professional would stress the importance of such training programs for employees as loopholes in the system may lead to wrong employment decisions. Some of these complainants either failed to get the right compensation or were wrongfully terminated because of company policy violations stemming from miscommunication in the implementation of such changes. And so, in finding ways to better move one’s business forward, employers need to make sure that everything is well planned and everybody’s prepared to embrace and shift to such changes which would lead to the adoption of more effective and efficient systems, making everything at work easier for everybody.